Host how-to guide
A QR code for your Airbnb guest information
A single QR code by the door or on the fridge lets guests scan and instantly see your check-in steps, Wi-Fi, house rules and local tips — no app, no lost PDF, always up to date. Here's how to create one, what to put behind it, and where to place it. Scan the live demo below to see exactly what your guests would get.
Scan this demo QR code
Point your phone camera at the code below. It opens our live demo guest page — the same kind of page your QR code would link to, with check-in, Wi-Fi, house rules, appliance guides and local recommendations on one mobile screen.
This code links to hostgreeter.com/go/demo
Can't scan right now? Just open the demo page in a new tab. With HostGreeter, every guest page you create comes with its own QR code just like this one.
How to create a QR code for guest information
1Put your guest information on one web page
A QR code is just a shortcut to a link, so you first need something worth linking to. Gather your check-in steps, Wi-Fi, house rules, appliance instructions and local tips into a single mobile-friendly page — not a PDF, which is awkward to read and impossible to update once printed.
Tip: One page for everything beats five QR codes on five printouts. Guests scan once and have it all.
2Generate a QR code that points to that page
Paste your guest page URL into any QR generator, or use one built into your welcome-page tool. Keep the code black on a white background, at least 3 cm / 1.2 in when printed, with a bit of quiet space around it so cameras lock on fast.
Tip: Avoid free generators that add a redirect you don't control — if they shut down, your QR dies mid-season.
3Link to a page you can edit, not a static file
The whole point of a QR code is that guests scan it during the stay. If it opens a PDF, every code change means reprinting. Link to a live web page so you can update the Wi-Fi password or a door code once and every guest who scans sees the new version instantly.
Tip: Test the code with your own phone camera before printing a batch — check it opens the right page.
4Print and place it where guests look
Print the code on a small card or sticker and put it where guests naturally pause: on the fridge, by the entrance door, on the coffee machine, and on the first page of your welcome book. A short caption like “Scan for Wi-Fi, check-out & local tips” tells them why to scan.
Tip: Laminate it or use a frame — kitchen and bathroom QR cards get splashed and curl otherwise.
5Keep it current all season
Because the code points to a live page, you never reprint. When you change a code, add a house rule, or swap a recommendation, edit the page and every future scan is up to date. That's the difference between a QR code and a laminated sheet that's wrong by August.
Tip: Review your page at the start of each season — outdated Wi-Fi and hours are the top guest complaints.
What to put behind the QR code
A QR code is only as useful as the page it opens. Link it to everything a guest needs in one place — not a wall of six separate codes. Here's what belongs on the other side:
Check-in & getting in
Arrival window, address with floor, entry steps, lockbox or smart-lock codes, and a phone number for when guests get stuck.
Wi-Fi
Network name and password, exactly as written, plus where the router is. This is the number-one thing guests scan for.
House rules
Quiet hours, smoking, pets, parties, guest limits and check-out tasks — the short, friendly version guests can re-check anytime.
Appliance instructions
How to work the coffee machine, AC, oven, washer and TV. Photos or short videos here prevent the most repetitive questions.
Local recommendations
Your favourite restaurants, the nearest shop and pharmacy, transit tips, and a day-by-day itinerary for guests who want one.
Emergency & contact
Your WhatsApp, the local emergency number, and who to call for building issues — the info guests rarely need but never forget if it's missing.
Need starting points? Use our check-in instructions template and house rules template to fill the page fast.
Where to place the QR code
On the fridge
The most-visited surface in any rental. A magnet or sticker here gets scanned within minutes of arrival, right when guests are hunting for the Wi-Fi password.
By the entrance door
Catches guests as they walk in and again as they leave — perfect for check-in help on arrival and the check-out checklist on departure.
Inside the welcome book
Put the QR on the first page of your printed welcome book so the paper version and the always-current digital version live side by side.
On appliances
A small code on the coffee machine, oven or washer links straight to how-to instructions, cutting the “how does this work?” messages.
In your booking message
The same link works without printing — drop it into your Airbnb message the day before arrival so guests have the info before they even reach the door.
Let HostGreeter make the QR code for you
You can wire this up by hand — but you'd still need to build and host the guest page, generate the code, and reprint every time a detail changes. HostGreeter does all of it: every guest page you create comes with its own QR code and shareable link automatically. Edit your check-in steps, Wi-Fi, house rules and recommendations in the dashboard, download the QR, print it, and place it in the property. Because it points to your live page, you never reprint when details change, and international guests get it auto-translated into 9 languages.
See how it all fits together in our Airbnb digital welcome book guide.
Guest information QR code FAQ
How do I create a QR code for Airbnb guest information?
First put your guest information — check-in, Wi-Fi, house rules, appliance guides and local tips — on a single mobile web page. Then generate a QR code that points to that page's URL, print it on a card or sticker, and place it where guests look, like the fridge or the entrance door. HostGreeter builds the page and its QR code automatically, so every guest page already has a scannable code.
What should I put behind an Airbnb guest information QR code?
Link the QR to everything a guest needs in one place: check-in and entry steps, the Wi-Fi network and password, house rules, appliance instructions, local recommendations, and an emergency contact. Linking to a live page rather than a PDF means you can update a door code or Wi-Fi password once and every future scan shows the current version.
Where should I place the QR code in the property?
Put it where guests naturally pause: on the fridge, by the entrance door, on the coffee machine or other appliances, and on the first page of your welcome book. Add a short caption like “Scan for Wi-Fi, check-out & local tips” so guests know why to scan, and laminate or frame codes in kitchens and bathrooms so they survive splashes.
Should the QR code link to a PDF or a web page?
A web page. PDFs are hard to read on a phone, easy to lose, and go stale the moment you change a code — and reprinting the QR every time defeats the purpose. A live web page always shows the current information, works offline once opened, and can be auto-translated for international guests. That's why HostGreeter guest pages are web pages, each with its own QR code.
Does HostGreeter generate the QR code for me?
Yes. Every HostGreeter guest page comes with its own QR code and shareable link automatically — there's no separate generator to set up. You edit your check-in steps, Wi-Fi, rules and recommendations in the dashboard, download the QR, print it, and place it in the property. Because it points to your live page, you never reprint when details change.